One intelligent workspace for the entire admissions journey.
Sage AI connects enquiries, student cases, conversations, applications, documents, follow-ups and partner workflows into one shared workspace — so every role works from the same live case, with AI assistance built into the process.
For authorised educircle.io counsellors, administrators, ambassadors and approved institution partners.
Available on iPhone and Android
Part of the educircle.io ecosystem
Education discovery, admissions and student platform
Everything an admissions team touches, in one system of record.
Sage AI holds the whole case — the first enquiry, every conversation, the student's profile, each application and its progress, the documents, the follow-ups and the notes — so nothing lives in a spreadsheet or someone's inbox.
Cases and conversations
Student enquiries become tracked cases with the full conversation history attached, including messages received over WhatsApp.
Student profiles
One profile per student, carrying their details, history and activity across every application they hold.
Applications and progress
Track each application through its stages, with requirements and progress visible to the people authorised to see them.
Documents
Upload, review and download case documents from private storage, with access controlled per role and per case.
Tasks and follow-ups
Reminders and follow-ups keep the next action explicit, so a case never goes quiet because someone forgot.
Dashboards and notifications
Operational dashboards and notifications surface what needs attention today, per role, instead of a flat list.
Four workspaces, one shared source of truth.
Counsellors, administrators, institution partners and ambassadors each get a workspace built for their job — all reading and writing the same live case record. Nobody re-keys a student into a second system, and nobody works from a stale copy. What each role can see is enforced on the server, not hidden in the interface.
Your assigned students, end to end.
- Assigned leads and cases
- Conversations
- Student profiles
- Applications and progress
- Follow-ups and tasks
- Notes
- Documents
- Sessions
- AI assistance
Operational control of the whole pipeline.
- Operational dashboards
- All leads and conversations
- Human Mode conversation handling
- Applications
- Case assignment
- Counsellor and user controls
- Institutions
- Campaigns
- Notifications
Only the cases assigned to you.
- Assigned cases
- Applications
- Application progress
- Requirements
- Documents
- Case and student summaries
- Appointments
- Notifications
Students you bring in, tracked to outcome.
- Refer a student
- Your referred students
- Referral progress and status
- Student engagement and outreach
- Governed messaging windows
- Notes for the counselling team
- Activity and referral history
- Notifications
Access is scoped per account, and the boundary is enforced server-side. Counsellors see the students assigned to them; institution partners see only the cases assigned to their institution; ambassadors see the students they referred, and can message them only inside a window the team grants. Scoped visibility and shared context are not opposites — everyone sees the same truth about the part of the journey they are responsible for.
From first enquiry to a decision, tracked.
-
1
Enquiry arrives
A student enquiry comes in — including over WhatsApp — and becomes a case with its conversation attached.
-
2
Assigned and understood
The case is assigned to a counsellor. Sage summarises the conversation so context is not re-read from scratch.
-
3
Application progresses
Applications, requirements and documents move forward, with follow-ups keeping the next action explicit.
-
4
Institution takes over
Where a case is assigned to an institution partner, they see its progress, documents and summaries in their own portal.
From a WhatsApp message to an offer — one connected journey.
educircle.io is where students discover courses, universities and scholarships. Sage AI is the layer underneath it that turns those enquiries into real cases — and keeps every person working on them looking at the same live record, from first message to final decision.
-
1
Students start where they already are
An enquiry begins as a WhatsApp conversation — no portal to learn, no form to survive. Sage answers, and the thread becomes the start of the record.
-
2
The profile builds itself as they talk
Study area, level, destination, timing and background are captured in conversation rather than re-typed later by staff. The team inherits context instead of chasing it.
-
3
One student, one record
When a student asks for their own Sage account, it attaches to the record that already exists — same student, same history, same ID. Consent is recorded first, and nothing is created without it.
-
4
The enquiry becomes a live case
Assignment, applications, documents, requirements, follow-ups and sessions all hang off that one case — so its current state is a fact anyone authorised can look up, not something to ask around for.
-
5
Everyone contributes in real time
Counsellors, administrators, institution partners and ambassadors each act in their own workspace, and every update lands on the shared case immediately — no exports, no overnight sync, no second system to reconcile.
-
6
Aligned on the student's outcome
Because progress is visible to everyone who should see it, the work stays coordinated — fewer dropped follow-ups, fewer contradictory answers, and a clearer path to an offer.
Case state, applications and next steps are visible to the people responsible for them — not locked in one person's inbox.
Conversations, profile, documents, applications and notes sit on one record, so context survives handover.
Every authorised role works from the same live case view, with access enforced server-side.
Sage AI on iPhone and Android.
The same secure workspace on the device you actually carry — and the same case record, not a trimmed-down copy of it. Review cases, read conversations, check applications and act on follow-ups between meetings.
The app is for authorised educircle.io counsellors, administrators, ambassadors and approved institution partners. You sign in with your existing Sage account, and you see exactly what your role gives you access to on the web.
Sage AI is the admissions engine inside educircle.io.
educircle.io is where students discover courses, universities and scholarships. Sage AI is where those enquiries are actually worked — by counsellors, administrators and institution partners. One ecosystem, two halves of the same journey.
Discovery and student ecosystem
Course finder, universities, scholarships and study areas for students.
Sage AI
Admissions intelligence and workflow
Cases, applications, documents and follow-ups for authorised teams.
Sage AI and Anthropic Claude
Sage AI is built on and works with Claude by Anthropic to support approved education counsellors, administrators and institutional partners with enquiry handling, lead summaries, draft replies, recommended next actions and conversation assistance.
When Sage AI features are used, relevant student enquiry details, conversation messages, lead profile information and applicable case notes may be processed by Anthropic to generate assistance or responses. This includes enquiries received over WhatsApp, which Sage may classify and respond to automatically.
Sage AI is designed for approved education agencies, counsellors, administrators and institutional partners. It is not a general consumer chatbot.
How we handle this information is set out in our Privacy Policy.
Secure by design
Sage is a closed platform for authorised users. Email is verified before any account is created. Access is granted only after admin approval — no counsellor can see student data until an educircle.io admin has reviewed and approved the request.
Scoped does not mean siloed. Each role sees the part of the journey it is accountable for, and within that boundary the case is fully transparent — same record, same history, same current state for everyone entitled to see it. The boundary is enforced on the server, so what a role cannot see is genuinely unreachable rather than merely hidden from the screen.
- One-time email verification
- Admin approval before access
- Role-based permissions
- Private internal notes
- Counsellors see only assigned students
- Documents held in private storage
Already an institution partner?
For authorised institution partners: sign in to your partner portal to see the cases assigned to your institution, their applications, progress and documents.
Become a Sage counsellor
Sage is a closed platform. Verify your email, then an educircle.io admin reviews your request. Account access begins only after approval — approval isn't instant.
Enter your details
We'll email you a one-time code to verify your address. Fields marked * are required.
Check your email
If is eligible, we've sent a 6-digit verification code. The code expires in about 60 minutes.
Email verified
Your email has been verified and your counsellor request is awaiting admin review. No account access is available until your request is approved.
Email verification is required. Requests are reviewed by an educircle.io admin — approval is not instant, and account access begins only after approval.